Executive Support Officer
Executive Support Officer
Support the smooth running of operations within RFDS (Queensland Section) Executive Leadership team!
Classifications
- Admin / Secretarial / Office Support
- Executive Assistant
- Permanent / Full Time
Key points
- Competitive salary + Super + Tax free benefits up to $18,550
- Flexible working arrangements available and free parking!
- Opportunity to join the iconic RFDS
Description
About the Royal Flying Doctor Service (Queensland Section)
The Royal Flying Doctor Service (RFDS) is one of the world's largest and most comprehensive aeromedical organisations. In Queensland, the RFDS employs more than 500 people ranging from pilots, doctors, nurses, engineers, allied health professionals, and a variety of administration and support services roles. With a number of initiatives on the horizon, and projects in the pipeline, now is the time to join the RFDS (Queensland Section) and be part of our Towards 100 Strategy!
Job Description:
The Executive Support Officer will provide high level administrative and coordination support to the Chief Medical Officer (CMO) and Executive General Manager - Virtual Health & Clinical Informatics. Supporting the smooth running and optimisation of operations within RFDS Executive leadership team.
This is an exciting new role working with RFDS Virtual Health & Clinical Informatics and Medical Services leaders, on a permanent full-time basis!
Key Accountabilities:
As the Executive Support Officer, you will:
- Provide scheduling and time management support to Executive Leaders, including diary management, planning & scheduling meetings and email management
- Report writing, document preparation and drafting of presentations
- Provide administrative, secretarial and governance support to key meetings, including meeting minutes and the management and follow up of action items
- Conserve time of the Executive Team by reading, researching, collecting and analysing information, routing correspondence and drafting letters and documents
- Consult and liaise with relevant stakeholders and/or internal business partners to obtain accurate information and reporting in a timely manner
- Maintain up to date records and document control
To be considered for this position, you will have the following:
- Certificate in Business Administration
- 5-7 years relevant experience
- Experience supporting multiple senior leaders and executives
- Proven experience resolving problems and working collaboratively with other stakeholders
- Highly developed organisational and time management skills and the ability to prioritise and manage multiple stakeholders
- Proactive in seeking innovations and optimisations to improve processes
- Exceptional communication skills, both verbal and written
- Competitive salary + Super
- Access up to $18, 500 tax-free benefits, increasing your take home pay!
- Flexible working arrangements available, work from home!
- Work with people who are passionate about our purpose and proud of their contribution
- Be part of an award-winning team in an exciting growth phase!
- Comprehensive orientation program including an inspiring tour of our facilities and operations
- Employee Assistance Program - advice for staff and their families (support, nutrition & financial)
- Private health insurance discounts
- Free Parking!
For further information regarding this role please contact RFDS Talent Acquisition on 07 38527553 or recruitment@rfdsqld.com.au
This role will close by the 08/09/2023; however, shortlisting may commence prior to the closing date.
RFDS (Queensland Section) works with vulnerable patients in remote parts of Queensland and provides an essential service to many regional and remote communities. To ensure the health and safety of our staff, our patients, and these communities, as well as to manage the risks involved in service delivery and COVID-19 transmission in these communities and our workplaces, our staff are required to be vaccinated against COVID-19. If you are a successful candidate the requirement to be vaccinated against COVID-19, including maintaining any recommended booster requirements, will be a term of your employment, as will the requirement to provide proof of vaccination.
The Royal Flying Doctor Service (RFDS) (Queensland) is passionate about fostering equality within the workplace. We encourage applications from Aboriginal, Torres Strait Islander, and people of culturally diverse backgrounds.
