Administration - Safety
Administration - Safety
Behind every RFDS flight is a commitment to safety. Join our Aviation Safety team and help keep our teams and communities safe
Classifications
- Admin / Secretarial / Office Support
- Administration
- Permanent / Full Time
Key points
- Exciting opportunity supporting RFDS aviation operations
- Permanent, full-time role based in Brisbane
- Enjoy flexibility and work-life balance with hybrid working arrangements
Description
At the Royal Flying Doctor Service (Queensland Section) (RFDS), our people are committed to delivering essential healthcare and aeromedical services to communities across Queensland. Behind every flight is a dedicated team working to ensure the highest standards of aviation safety.
We are seeking an organised and detail-oriented Aviation Safety Administrator to join our Aviation Safety team in Brisbane. This is an exciting opportunity for an experienced administration professional who thrives in a fast-paced environment and enjoys coordination, governance, stakeholder engagement, and supporting aviation safety excellence.
About the Role
In this full time role, you’ll report directly to the Aviation Safety Manager and provide high-quality administrative and governance support to the Aviation Safety team. You will play a key role in coordinating safety activities, managing documentation and records, supporting audits and investigations, and ensuring actions are tracked through to completion.
This is a varied role where no two days are the same, offering the opportunity to work closely with stakeholders across Flight Operations, Engineering, Clinical Governance and Risk & Assurance.
Key Responsibilities
- Coordinate Aviation Safety meetings, including agendas, meeting packs, minute taking and action tracking
- Maintain accurate safety records, registers, databases and document management systems
- Monitor and follow up action items to ensure completion within agreed timeframes
- Prepare reports, correspondence and governance documentation
- Support aviation safety investigations through information gathering, stakeholder coordination and tracking corrective actions
- Assist with internal and external audits, including scheduling, documentation preparation and monitoring audit actions
- Provide diary management, scheduling and administrative support to the Aviation Safety team.
- Act as a key point of contact for aviation safety enquiries and stakeholder coordination
- Contribute to continuous improvement initiatives across the Safety Management System
To be successful in this role, you will bring:
- Previous experience in an administration, executive support, governance or coordination role
- Demonstrated experience coordinating meetings from end-to-end, including agenda preparation, minute taking and action tracking
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Exceptional attention to detail and commitment to maintaining accurate records
- Well-developed written and verbal communication skills
- Intermediate to advanced Microsoft Office skills, particularly Outlook, Word, Excel and SharePoint
- The ability to work independently while building effective relationships across diverse stakeholder groups
- Previous experience supporting compliance, governance, quality, safety or audit functions will be highly regarded
You'll be joining a close-knit Aviation Safety team working alongside specialists in safety, fatigue risk management, quality assurance and engineering safety. The role also collaborates regularly with operational, engineering, clinical governance and audit stakeholders across the organisation.
At the RFDS (Queensland Section), you’ll be driven by purpose not tasks; it's about being part of an organisation where, whatever your role, you make a difference each day to people’s lives. We offer flexibility so you can look after your well-being and commitments, getting the very best from life professionally and personally.
By joining the RFDS (Queensland Section), you will have access to the following:
- A highly competitive salary + super
- Access up to $18,550 tax-free benefits – increasing your take home pay!
- Access to our Employee Assistance Program including counselling, nutrition sessions, financial sessions, and legal advice
- Private health insurance discounts
- Full uniform allocation
- Access to our Fitness Passport (for staff and family members)!
- RemServ Rewards, where members receive cashback benefits on purchases from hundreds of leading Australian retailers, including groceries, fashion, technology and travel.
The RFDS is one of the largest and most comprehensive aeromedical organisations in the world. Using the latest in aviation, medical and communications technology, RFDS Queensland Section delivers extensive primary healthcare and 24-hour emergency service, from nine strategic bases, to those who live, work and travel throughout Australia.
As the RFDS soar towards its 100th year of providing the finest care, in the furthest corner, we have a number of innovative initiatives on the horizon. With projects in the pipeline, it’s an exciting time to join the RFDS with many new prospects around the corner!
Interested?
This role will close 14 September 2026 but don’t delay – shortlisting will begin immediately!
For further information regarding this role please contact RFDS Talent Acquisition on 07 3852 7553 or recruitment@rfdsqld.com.au
Please note: Successful candidates will be subject to a police check and may be required to undergo a medical assessment and pre-employment drug and alcohol testing. You must possess a valid, unrestricted Australian Driver's Licence.
The RFDS acknowledges the Aboriginal and Torres Strait Islander peoples as the first inhabitants of the nation and the Traditional Custodians of the land. The RFDS is committed to eliminating all forms of discrimination in the provision of healthcare. We embrace diversity and welcome all people irrespective of faith, ethnicity, sexual orientation or gender identity.
The RFDS is committed to the protection of human and legal rights, including the rights of children, young people and adults to be safe, heard and cared for. In upholding the Universal Principle, RFDS is committed to creating an organisational environment that ensures Aboriginal and Torres Strait Islander children and their families feel welcome, safe, valued, included and respected.
